Privacy Policy Royal Zoute Golf Club NV
Who?
This privacy policy applies to the services of Royal Zoute Golf Club NV, with its registered office at 8300 Knokke-Heist, Sparrendreef 1A, company number BE0694.681.237, with director Mr. François Verheyen. By using the services of Royal Zoute Golf Club, you acknowledge that you have read this privacy policy and consequently accept the collection and processing of your personal data in the manner described herein. This privacy policy outlines how the services provided by Royal Zoute Golf Club operate, specifically how Royal Zoute Golf Club collects, uses, protects, and shares data. The personal data you provide will only be used for the services or purposes for which you have given your consent. Royal Zoute Golf Club complies with the European Regulation 2016/679 of 27 April 2016 on the protection of personal data (GDPR), as well as the Belgian Framework Act of 30 July 2018. For the performance of its services, Royal Zoute Golf Club acts as the data controller.
What data?
Personal data refers to any information about an identified or identifiable natural person (the data subject). A person is considered identifiable if they can be identified directly or indirectly. We collect personal data through various channels:
2.1. Information we receive directly from the data subject Through contact with Royal Zoute Golf Club via email, phone, our website, contact forms, software, or newsletter registration. This concerns the following information:
Name and surname
Email address
Address
Telephone or mobile number
Gender
Place and date of birth
Nationality
Marital status
Hobbies
Professional and educational information
Photo
National Register number
Disability
Your preferred language for communication with Royal Zoute Golf Club
We will store your data in our database for potential collaboration, employment, or services. We may sometimes request additional information. If so, it will always be limited and proportionate to what is strictly necessary for the requested services.
2.2. Information we collect via cookies When you visit our website, we collect information such as your IP address, the pages you visit on our website, your language preference, etc. We collect this information through the use of cookies. Please read our cookie policy to learn which cookies we use and how you can accept, set, or refuse them.
Why are the data used?
Royal Zoute Golf Club collects and processes personal data to fulfill the following purposes. Your data will not be used for other purposes without informing you in advance and, if necessary, requesting your consent:
3.1. To provide you with information about services, events, tournaments, competitions, and other activities of Royal Zoute Golf Club and to better tailor these to your needs and preferences.
3.2. To establish a business and/or employment-related relationship with you or your company and to properly fulfill the agreement you enter into with us.
3.3. To invite you to events and send newsletters.
3.4. To comply with legal obligations (including accounting, tax obligations, and obligations under judicial orders or other binding laws and regulations).
On what legal basis?
Royal Zoute Golf Club relies on several legal grounds to process your data:
For the processing of your membership application, after registration via I-Golf, or after signing an agreement, in order to prepare or perform services.
We may also ask for your explicit consent to process your data, such as for photos or video footage of our members or event visitors.
In certain circumstances, Royal Zoute Golf Club may rely on legitimate interest.
If you do not wish for your data to be processed under these conditions, it will not be possible for us to provide or perform services.
With whom may we share your data?
Royal Zoute Golf Club may only disclose your personal data to third parties if necessary for the provision of services. When Royal Zoute Golf Club shares your personal data with third parties, a data processing agreement will be concluded, ensuring that your data is treated confidentially and securely. With your consent, we may also share your data with entities within the Royal Zoute Golf Club group, under an intra-group data sharing agreement. The confidentiality of your data is important to us, and personal data is exchanged only via highly secure electronic means. Your data will never be traded, sold, rented, or passed on to third parties that are not processors unless there is a legal obligation to do so.
How long do we retain your personal data?
Royal Zoute Golf Club retains and processes personal data for the period necessary to achieve the purposes of processing and in line with the contractual relationship between Royal Zoute Golf Club and the customer, taking into account relevant legal and regulatory data retention requirements. We may also retain your data to comply with legal obligations, respond to inquiries, resolve disputes, meet our legitimate interests, and enforce our rights.
Appropriate technical and organizational measures
Royal Zoute Golf Club has taken appropriate technical and organizational security measures to avoid, to the extent possible, the destruction, loss, falsification, alteration, unauthorized access, or accidental disclosure to third parties of personal data, as well as any other unauthorized processing. Special attention is paid to the security of computer systems, including the use of strict password management. We require all service providers to have appropriate measures in place to safeguard your information. In no event can Royal Zoute Golf Club be held liable for any direct or indirect damages resulting from incorrect or unlawful use of your personal data by third parties. Security and management procedures are regularly reviewed in accordance with the latest technological developments. Personal data is stored on a secured server, accessible only to authorized personnel involved in processing.
Rights of data subjects
You have the right to access your personal data free of charge at any time and to exercise the rights listed below:
8.1. Right of access, rectification, and restriction You are free to provide your personal data to Royal Zoute Golf Club. You also have the right to request access to, correction, supplementation, or restriction of your data.
8.2. Right to erasure You have the right to request the deletion of your personal data from our database. This right may be limited due to legal obligations. Refusal to provide or a request for deletion of data may result in certain services being unavailable.
8.3. Right to object You have the right to object to the processing of your data for serious and legitimate reasons. You also always have the right to object to the use of your data for direct marketing purposes.
8.4. Right to data portability You have the right to receive your personal data that you have provided to Royal Zoute Golf Club in a structured, commonly used, and machine-readable format and/or to have them transferred to other controllers.
8.5. Right to withdraw consent Where processing is based on your prior consent, you have the right to withdraw this consent at any time. You may withdraw your consent for further use of your personal data for a specific study. This right may be limited due to legal obligations or the necessity to retain the data in archives for further scientific research. Upon validation of your request, your data will be deleted from Royal Zoute Golf Club's database.
8.6. Exercising your rights You can exercise your rights by contacting Royal Zoute Golf Club NV by email at dpo@zoute.be or by post at Royal Zoute Golf Club NV, Sparrendreef 1A, 8300 Knokke-Heist. A copy of the front side of your ID card must always be included. A request may be refused if it is unreasonably repetitive or systematic.
8.7. Automated decision-making and profiling The processing of your personal data does not involve profiling and will not be subject to automated decision-making by Royal Zoute Golf Club.
8.8. Right to lodge a complaint You have the right to file a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, email: contact@apd-gba.be.
Changes
We reserve the right to update this privacy policy if necessary. Any changes will be communicated to users.
Last updated version: 10/05/2025
COOKIE POLICY
Article 1. Subject
This cookie policy has been established by Royal Zoute Golf Club NV, with its registered office at 8300 Knokke-Heist, Sparrendreef 1A, company number BE0694.681.237, represented by its director Mr. François Verheyen, responsible for the following website: https://www.rzgc.be.
Royal Zoute Golf Club makes every effort to provide you with an optimal (user) experience and wishes to inform you through this cookie policy about what cookies are, how we use cookies on our website, what types of cookies we use, what information is collected, how this information is used, and how you can manage your cookie preferences.
In our privacy policy on the website, you will find detailed information on how we use, store, and ensure the security of information collected through cookies.
Article 2. What is a cookie?
The Royal Zoute Golf Club website uses cookies.
Cookies are small text files with data that a website (when a user visits it) wants to store on your device to remember information about you, such as your language preference or login information. These cookies are set by us and are called internal cookies or first-party cookies. We also use external cookies, known as third-party cookies.
Article 3: What types of cookies exist?
3.1. Strictly necessary cookies
As the name suggests, strictly necessary cookies are required for the website to function and therefore cannot be disabled. In most cases, these cookies are only used in response to actions you take that amount to a service request, such as logging in to the website or filling out a form. You can set your browser to block these cookies or alert you about them, but some parts of the website will not function properly. These cookies do not store personally identifiable information.
3.2. Analytical cookies
Analytical cookies are used to analyze and improve the performance of our website by allowing us to count visitors and their sources, understand which pages are most visited, and track how visitors navigate the site. These cookies may theoretically collect personal data, but this is not necessarily the case. Only aggregated and anonymized data may also be collected.
3.3. Functional cookies
These cookies enable the website to offer enhanced functionality and personalization. Without these cookies, some services of the website may not function properly. For example, the website can remember a user's language preference or location to personalize the visit. This data may also be collected on an anonymous basis.
3.4. Targeting or advertising cookies
These cookies are mainly used for marketing purposes and serve to track the user's browsing behavior.
Article 4. Which cookies does Royal Zoute Golf Club use, for what purpose, and what is their validity period?
Royal Zoute Golf Club uses strictly necessary and analytical cookies.
The cookies with purely technical functionality ensure the website operates properly and, for example, remember your preferred settings. These cookies are also used to optimize the website. Additionally, we place cookies that track your browsing behavior so we can offer tailored content and advertisements. Upon your first visit to our website, we informed you about these cookies and requested your consent for their use. You can disable cookies by setting your internet browser to no longer store cookies. You can also remove all previously stored information through your browser settings.
In addition to necessary cookies, Royal Zoute Golf Club uses the following analytical cookies:
| Name | Provider | Type | Validity |
| _ga | .rzgc.be | First-party | 1 year 1 month |
| _gat | .rzgc.be | First-party | 53 seconds |
| _gat_UA-122602721-1 | .rzgc.be | First-party | 53 seconds |
| _ga_8Q52S1W1PH | .rzgc.be | First-party | 1 year 1 month |
| _ga_N5QS8NW6B6 | .rzgc.be | First-party | 1 year 1 month |
| _gid | .rzgc.be | First-party | 1 day |
Article 5. How can you manage cookies?
During your first visit to our website, you are asked to accept our cookies and set your preferences. You can later manage your preferences at any time.
Through your browser settings, you can refuse the installation of cookies. More information about disabling cookies or managing your browser's cookie settings can be found at:
Google Chrome: https://support.google.com/chrome/answer/95647?hl=nl
Firefox: https://support.mozilla.org/nl/kb/cookies-in-en-uitschakelen-websites-voorkeuren
Internet Explorer: https://support.microsoft.com/nl-nl/help/17442/windows-internet-explorer-delete-manage-cookies
Microsoft Edge: https://support.microsoft.com/nl-nl/windows/cookies-verwijderen-en-beheren-168dab11-0753-043d-7c16-ede5947fc64d
Safari (iOS): https://support.apple.com/nl-be/HT201265
If you refuse certain cookies, it is possible that certain parts of our website may not function optimally or at all.
Article 6: Your rights
We refer you to Article 8 of our privacy policy, which provides a detailed overview of your rights, specifically the right of access, the right to rectification, the right to restriction, the right to erasure, the right to object, the right to withdraw your consent, the right to oppose automated decisions, and the right to lodge a complaint.
If you have any questions regarding this cookie policy or if you wish to exercise your rights, you can contact Royal Zoute Golf Club NV either by e-mail at dpo@zoute.be or by post at Royal Zoute Golf Club NV, Sparrendreef 1A, 8300 Knokke-Heist. In such a request, you must always include a copy of the front side of your identity card.
Article 7: Changes
We reserve the right to update this cookie policy when necessary. Any changes will be communicated to the users.
Last updated version: 10/05/2025